What Information We Collect

We collect information you provide voluntarily through:

Contact Form

• Name
• Email address
• Message content

Gathering Registration Form

• Legal name
• Faerie name (if you have one)
• Email address
• Phone number
• Signal username (optional)
• Dietary requirements and accessibility needs
• Emergency contact information
• Marketing preferences (opt-in for future gathering notifications)

Carpooling Form (Optional)

• Same contact details as gathering registration
• Starting location (general area, not specific address)
• Approximate departure time
• Expected arrival time
• Whether offering or requesting a ride
• Number of available seats (if offering)

Pickup Form (Optional)

• Same contact details as gathering registration
• Pickup location (e.g., nearest bus/train station)
• Approximate arrival time

How We Use Your Information

We use your personal information to:

• Respond to inquiries submitted through the contact form
• Register you for gatherings and communicate essential gathering information
• Organize carpooling arrangements to facilitate community connection and reduce environmental impact
• Coordinate pickup logistics from public transport locations
• Contact you in case of emergency during gatherings
• Send you information about future gatherings (only if you opt-in)
• Improve our services and create welcoming, accessible experiences

Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your data based on:

• Consent

  You voluntarily provide information and can withdraw consent at any time

• Legitimate interests

  Organizing safe, well-coordinated gatherings for our community

• Contractual necessity

  Fulfilling our obligations to registered participants

Data Storage and Security

• Your information is processed and stored by Junovy Hosting (trade name of Drake Multimedia, registered in Amsterdam, KvK: 71813977)
• All data is stored securely on encrypted servers located in the European Union
• We implement appropriate technical and organizational measures to protect your data in accordance with GDPR requirements
• Access to personal information is restricted to authorized facilitators and Junovy Hosting technical staff only
• We retain gathering registration data for 1 year after the gathering for administrative and safety purposes
• Contact form inquiries are retained for 6 months
• Carpooling and pickup coordination data is deleted 30 days after the gathering concludes

Data Processor

Junovy Hosting (Drake Multimedia) acts as our data processor and is committed to:

• Processing data only according to our documented instructions
• Maintaining confidentiality and security of personal data
• Assisting with data subject rights requests
• Providing technical and organizational security measures
• Notifying us of any data breaches

Data Sharing

We do not sell, trade, or commercially share your personal information. We may share information only:

• With other registered participants for carpooling coordination (with your explicit consent)
• With emergency services if necessary for your safety
• As required by law

Your Rights

Under GDPR and Dutch privacy law, you have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Object to processing
• Withdraw consent at any time
• Data portability
• Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

To exercise these rights or for any privacy-related questions, please contact:

Email: privacy@faeries.eu

Privacy Support provided by: Junovy Hosting Privacy Support

We will respond to your request within 30 days.

Cookies and Website Analytics

Our website uses minimal cookies necessary for functionality only. We do not use tracking cookies, third-party advertising, or analytics that identify individual users.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify registered users of significant changes via email and update the "Last updated" date below.

Contact Us

For questions about this Privacy Policy or your personal data, please contact:

Privacy inquiries: privacy@faeries.eu

Handled by: Junovy Hosting Privacy Support

Data Controller: Riverland Faeries / Radical Faeries of Europe Foundation

Data Processor: Junovy Hosting (Drake Multimedia, KvK: 71813977)